Collection Policy

Mission

The Arizona State University Digital Repository is a repository created and used by the ASU community and its strategic collaborators. The goal of the ASU Digital Repository is to advance research and learning at ASU, to foster interdisciplinary collaboration, to contribute to the development of new knowledge through the archiving, preservation, and presentation of digital resources, and to facilitate discovery of and provide open access to these resources.

Content

The Arizona State University Digital Repository was created to hold creative and scholarly output from current and emeritus faculty, research partners, graduate students, and ASU staff members. Undergraduate contributions may be accepted with the approval of a faculty member or by request of the Barrett Honors College. Original research products and papers of the faculty and administrators and the unique resources of the library will be permanently preserved and made accessible with tools developed to facilitate and encourage their continued use.

The following criteria can be used as a guideline for determining if an information resource fits within the scope of our collection:

  1. The work must be scholarly and/or research oriented.
  2. The work should have demonstrated importance to a scholarly community, have substantive value for research and/or instruction, or have an enduring archival value for research and/or instruction.
  3. The work supports the mission of Arizona State University.
  4. The work should be completed and ready for distribution.

Examples

  1. Unpublished, self-published, or pre-print material
  2. Grey literature
  3. Working papers and technical reports
  4. Conference presentations (e.g., posters, PowerPoint presentations)
  5. Published articles, where copyright allows
  6. Electronic Theses and Dissertations (Undergraduate Honors Thesis (under the direction of the Honors College), Master’s theses, Doctoral Dissertations)
  7. Images and image collections, where copyright allows
  8. Journals published at ASU
  9. Data sets
  10. Creative works (e.g., Audio recordings from School of Music performances and Video recordings from Department of Dance performances)
  11. Geospatial data and maps
  12. Museum or Archive Finding Aids (to help discover analog collections)
  13. Other collections of qualified specialized content that can be technically loaded to the repository

Some items may not currently be accepted for deposit. Reasons for not accepting include:

  1. The item does not meet the content criteria.
  2. The item is in a file format that cannot be deposited for technical reasons.
  3. The item is not able to be deposited because of copyright issues. For example, it may violate a publisher’s copyright agreement with an author to deposit a journal article as published (i.e. as a pdf from the publisher’s site).

Access

By default, access restrictions are not imposed. The ASU Digital Repository was established to provide open access to the digital works of the University. In exceptional cases where access restrictions are required, individual works or an entire collection of works may be affected. Access restriction options must be defined when an item or collection is submitted.

The types of access to works supported by the Repository are:

  1. All users can access the work (default)
  2. All users can access the work after a designated embargo period.

Should it become necessary to amend access restrictions for a work already in the Repository, the Repository Administrator must be contacted.

Even if the work is restricted, all users can view the information about the work (the metadata).

Withdrawal

The Arizona State University Repository is intended to be a permanent scholarly record of activity at ASU. Items contributed to the Repository are considered permanent and under normal circumstances, items that are deposited are not available for withdrawal. However, items raising legal issues (such as violation of copyright or violation of the terms of the depositor’s agreement), containing plagiarized content, or considered breaches of confidentiality may be considered for withdrawal.